Why TableFlow Hotels
Hotel software that works the way a small hotel works.
Independent hotels, inns and B&Bs run on small teams and long days. We built one calm system for rooms, restaurant and guests, and we publish every price.
- $0for setup and data migration
- 0%commission on direct bookings
- 8 languagesfor staff and guests, English and French everywhere
- WCAG 2.2 AAthe standard we build the booking page to
Why we decided this way
54%
of travellers with mobility disabilities were given a room that didn’t match what they booked.
So the accessible room is measured, held and locked for the guest who booked it.
38%
of hotel employees say the hotel system influenced their decision to leave a job.
So every task fits on one screen, in plain language, and is learned in an afternoon.
What’s different, decision by decision
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Prices
Prices on the website, the same for everyone
Many hotel systems only give prices on a sales call, then add modules, setup fees and booking fees after you sign. Ours are published by number of rooms, with no setup fee and no commission.
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Accessibility
The accessible room is the one they get
Most systems treat accessibility as a label on a room type. We measure each room, let guests search by what they need, hold the room for them, lock it, and check it’s ready before they arrive. No silent swap to a room that doesn’t fit.
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Learning
Learned in an afternoon, not a month
One screen per job, plain language in English and French, a guided first week and PIN switching at a shared desk. When good staff leave, the next person is ready the same day.
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One system
Rooms and restaurant in one place
No more retyping dinner bills or guessing breakfast numbers. The TableFlow restaurant link puts charges on the room and gives the kitchen tomorrow’s counts with dietary needs.
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Direct
Your guests book with you
A premium booking page, a website button, one link for social media and QR codes for the desk. All-in prices before payment, and no commission on any booking.
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Moving
Switching without the fear
Moving data is the main reason hotels stay with software they don’t like. We import your rooms, rates, future bookings with deposits and guest profiles, and train your team, included in every plan.
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Money
Your money stays yours
Guest payments go straight to your own Stripe account. Deposits, split bills, company invoices and a dispute pack built for every stay, so chargebacks don’t cost you the night.
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Support
Support when it’s needed
Help in English and French from the people who build the system, and a help centre inside the app. No paid support tier.
One calm system for rooms, restaurant and guests.
Same job. Different deal.
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Price
Most hotel systems:
Quote only, grows after signingTableFlow Hotels: Published, by bookable rooms
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Setup and data migration
Most hotel systems:
Often billed as a projectTableFlow Hotels: Included
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Commission on direct bookings
Most hotel systems:
Common on entry plansTableFlow Hotels: None
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Accessible rooms
Most hotel systems:
A label on a room typeTableFlow Hotels: Measured rooms, held and locked for the guest
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Learning time for new staff
Most hotel systems:
Days to weeksTableFlow Hotels: An afternoon
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Restaurant
Most hotel systems:
A separate systemTableFlow Hotels: Linked: charges and kitchen counts
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Languages
Most hotel systems:
English firstTableFlow Hotels: 8 languages for staff and guests
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Guest self-service
Most hotel systems:
Email the hotelTableFlow Hotels: Check-in, extras and changes from one link
Based on what independent hotels told us and on public pricing pages, September 2026.
Everything that’s included
Every plan has all of it: no modules, no add-ons.
Booking page and prices
- Your booking page, a website button or search bar, and QR codes
- All-in prices shown before payment
- Promo codes, and hidden rates a code unlocks
- Several rooms in one booking
- The nearest available dates when nothing fits
- Rate plans, packages and meal plans
- Minimum stays, closed dates, and peak dates with Canadian holidays
- Deposits and cancellation windows, refundable or not
- Taxes set up for your province and city
Front desk
- A drag-and-drop calendar with Undo
- Walk-ins, room blocks and automatic room assignment
- Unpaid, unconfirmed bookings released at the time you choose
- Guest change requests to approve or decline
- Returning guests recognised, with their preferences
- Messages with guests, with ready replies in their language
- The night audit in one tap
Housekeeping and kitchen
- A housekeeping board on staff phones
- Rooms shared fairly between housekeepers
- A log of every room status
- A kitchen screen with today’s breakfasts by room
- Restaurant, bar and breakfast charges posted to the room
Guests
- Online check-in with a signature
- Extras, arrival time and changes to their stay
- Their needs and notes, and when the hotel read them
- A pre-arrival email and a “how’s your stay?” email
- Texts when the hotel turns them on, with STOP respected
- The stay added to their calendar
Money
- Payments to your own Stripe account
- Card readers at the desk
- Split bills that sort charges by type
- Company invoices, with overdue ones tracked
- A refund limit for each person
- A dispute pack for every stay
- GST/QST and CITQ numbers on receipts
Reports and your data
- Occupancy, ADR and RevPAR
- Revenue from rooms, packages and extras
- Where your bookings come from
- Taxes to remit and money taken, with CSV export
- All your data in one download
- One guest’s data downloaded or forgotten on request
- Import from spreadsheets, with a dry run first
Accessibility
- Rooms measured feature by feature
- Rooms held and locked for the guest who needs them
- A private access-needs note
- Service disruption notices, for example an elevator out
- An accessible feedback form
- A public accessibility page for your building
Team and security
- Nine roles and 36 permissions
- Seasonal staff whose access ends on a date
- PIN switching at shared desks, locked when idle
- Two-step sign-in, sign-in alerts, and sign-out of other devices
- Every change recorded with who and when
- Emails sent from your hotel’s own address
- Display settings: theme, text size, contrast and animations
A day at the hotel, job by job
Scroll sideways, or use the arrow keys.
Owners
A morning brief with what needs you, published prices, and money that lands in your own account.
Front desk
Check-in in a few clicks, room moves that respect accessible rooms, and bills that split themselves.
Housekeeping
A board on the phone, rooms shared fairly by effort and floor, accessible rooms clearly marked.
Kitchen
Tomorrow’s breakfasts and dinners, with each guest’s dietary needs, from the restaurant link.
Guests
Book direct, check in online, change their stay, and get “your room is ready”, in their language.
Serious about guest data
Guest data, guarded
The hotel’s data belongs to the hotel. We protect it with the same care for a twelve-room inn as for a large hotel.
- Two-step sign-in for owners and managers
- Roles that show each person only what their job needs
- Card numbers never stored by us: Stripe holds them
- Every change to a booking or a bill recorded with who and when
Be one of the first hotels
We launch in January 2027 with a small group of hotels, set up and trained by our team.